Vacancy: Operations Assistant (closed)

18th August 2023, Moroto – Kara-Tunga Foundation is recruiting an Operations Assistant to support the organisation management team in the Karamoja sub-region of Uganda.

Position title: Vacancy: Communications Officer
Organisation: Kara-Tunga Foundation
Duty station: Moroto, Uganda.

Position Summary

The operations assistant’s responsibilities include reporting directly to the Finance and Admin officer, fulfilling the Officer’s duties in her absence. He or She should also be well-versed in internal operations, take minutes at meetings, forward and distribute mail as required, and prepare and file relevant documents. To be successful as an operations assistant, One should possess excellent communication skills and be able to juggle multiple tasks. Top candidates will have strong organisational, critical thinking, and interpersonal skills. The successful applicant is required to start work in September 2023.

Organisation background

Kara-Tunga Foundation is a Ugandan non-profit organisation that works in four districts (Moroto, Nakapiripirit, Kaabong, Karenge) of the Karamoja sub-region in northeastern Uganda. Karamoja is a semi-arid area and home to an agro-pastoral population with a predominantly semi-nomadic pastoral lifestyle. The region is characterised by poverty, food insecurity, and environmental degradation. But the region also has untapped opportunities.

KTF addresses these challenges by supporting three types of conservation enterprises aimed at sustainable community development: 1) Ecotourism, 2) Apiary, and 3) Agroforestry. KTF seeks an organised self-starter to be our new operations assistant and support the organisation’s growth.

Responsibilities

• Acting as second-in-command to the Director, Manager, Finance and Admin, and taking care of all duties in any of their absence.
• Assisting the Director, Manager, Finance and Admin with operational issues.
• Assisting in keeping track of an organisation’s finances by entering data into databases.
• Assisting in Processing the invoices, and supporting other employees throughout any accounting processes with the help of the Finance officer.
• Scheduling meetings and team-building sessions as required.
• Promptly answering the questions of staff and other stakeholders.
• Providing excellent customer service and maintaining relationships with vendors.
• Preparing and filing forms and other documents.
• Assisting with recruitment and onboarding processes.
• Taking inventory and ordering office supplies as needed.
• Updating logs and order forms.
• Analysing all operations and forwarding suggestions for improvement to the technical team.
  ensure administrative tasks are completed

Requirements

• High school diploma in Business Administration, Public Administration, Finance, HR, or a related field.
• Minimum of 2 years of relevant experience at the national or international level in supporting the staff and operational systems.
• A relevant certificate may be required.
• Previous experience in a similar role.
• Additional courses in Business Writing and Elocution are advantageous.
• Excellent written and verbal communication skills.
• Superb organisational skills.
• Outstanding interpersonal skills.
• Willingness to learn.
• Experience in teamwork is an asset
• Professional background in programming/project management is desirable.
• Willingness and ability to relocate to Moroto or Karenga town in Uganda’s Karamoja sub-region.

Duties and responsibilities:

Key Performance Indicators

The key results have an impact on the overall effectiveness of KTF Regional Program implementation and the efficiency and effectiveness of the use of corporate resources, human, financial and material and the safety of staff and assets of KTF. The key results also impact the image of the organisation and its ability to deliver on its mandate.

• All services are provided in compliance with KTF rules, regulations and policies
• Finances are properly identified and on time
• Timely recruitment, and accurate implementation of procurement contracts.
• Safety and security systems

Competencies

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organisational Awareness: Demonstrate corporate knowledge and sound judgement
• Development and Innovation: Take charge of self-development and take initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
• Appropriate and Transparent Decision-Making: Demonstrate informed and transparent decision making

Expectations

• Starting date: September 2023
• Contract duration: 6 months, renewable.
• Place of work: Moroto or Karenga District.

Non-Discrimination

Kara-Tunga Foundation does not and shall not discriminate based on race, colour, religion(creed), gender, gender expression, age, national origin (ancestry), disability, marital status or sexual orientation in any of its activities or operations. These activities include but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors and vendors.

Consenting

You consent to the company processing your data by applying for this position, the information could be saved for future use in the event of another opening.

How to apply

Only full applications will be received and only the successful candidates will get notified. A full application includes the following documents: Application/motivational letter, CV, (academic) qualifications, and recommendation letters or references with contact details. Send this all together in one email and use the job title as the email subject to: projects@kara-tunga.com.